General Specification Document Management System

مدیریت اسناد-عناوین

Document Management

With Netrise Document Management System, you can manage, present, access, maintain, analyze and integrate information between different resources in your organization.

مشخصات عمومی سیستم مدیریت اسناد

General features
- Completely under the web and without the need to install software by the user
- The ability to personalize user pages
- The ability to automatically define a backup in the system on the server at specified times
- Computer desktop link, your files (documents, photos, etc.) from your computer just by dropping them into the folder Transfer it to the system on your desktop.
- Possibility of using solar and Gregorian calendar
- Support for different languages
- Fast user access using Ajax technology
- Possibility to preview multimedia files
- Possibility of sending multiple documents at the same time
- possibility of downloading the file folder as a compressed file
- Ability to define resource classifications
- Possibility to write notes for each document
- Possibility of selecting the "home" folder by the user
- possibility of using templates for documents
- Possibility of creating private documents for each user
- Save deleted documents in the user's trash
- Possibility of notification via e-mail (if the file is changed by the user)
- Possibility to write notes for each document
- possibility of extracting metadata (Metadata) of each document
- Possibility to create a descriptor (Tag) for each document
- possibility of viewing Tag Cloud descriptors
- Possibility to convert documents to PDF format
- Ability to respond and maintain a large number of documents in text, multimedia and other resource formats
- Ability to maintain operations performed for each document
- The ability to manage documents and other resources including adding, editing and deleting them
- Ability to receive documents and other downloadable resources after viewing the title, table of contents or its abstract
- Ability to display the last added resources
- The ability to display the most popular sources available
User dashboard for quick access to facilities such as
- Borrowing (Check-out) and locking documents
- Viewing the last modified and uploaded documents
- Observe workflow (Workflow)
- View new e-mails with their attachments
- Possibility to search and browse descriptors
Definition of work process on documents
- Possibility of defining work processes on documents
- Possibility to change and modify work processes
- Web-based process definition editor with BPMN2 standard
- possibility of assigning tasks to users and roles
- Possibility of monitoring tasks and processes
- Initiate workflow automatically for specified documents
- Users' exclusive folder
- Observe workflow (Workflow)
User management
- Ability to group members based on predetermined rules and regulations
- Ability to send messages to members when the membership time expires
- Ability to register and maintain user information
- Ability to access the system based on authorized user ID and view personal information, items of interest in references Previous and history of activities in the system
- The ability to manage users and the possibility of setting access levels
- Ability to register, edit and delete system users based on required access levels
- possibility of viewing users logged into the system
- possibility of delegating tasks to users and working groups
search engine
- Search in document content, keywords, modification date, author and document format Indexing of uploaded documents automatically, with support for Text, HTML, RTF, XML, PDF, OpenOffice, Microsoft Office 97 - 2010, JPEG EXIF, MP3 ID3 (if you need another format can be added)
- Sorting search results based on relevance with the searched term
- Search in the hierarchical structure of folders (like searching in Microsoft Windows)
- Possibility to choose search in documents, folders
- Possibility to use descriptors and metadata to find documents
- Possibility of sorting search results based on various criteria
- Possibility of downloading documents or browsing their classification (Taxonomy) in search results
Security features
- Ability to manage users/roles
- Access management by creating roles and different user groups
- Remove access or change its level in the system
- Ability to apply usage criteria to users (forcing or insisting on password change, time limit, etc.)
- Ability to define required roles
- Possibility of assigning capabilities and access of each role
- Ability to assign each user to one or more roles by setting time limits and other conditions
- Complying with standards in verifying identity and guaranteeing access and credit of users (Authentication & Authorization)
- Using secure solutions at all levels, especially sensitive transactions under the network and complying with concealment standards. For example (Encryption)
- Encryption of key and sensitive information
- Filtering values sent to the database to prevent SQL Injection
- Support of SSL and Https protocols